The Automobile Association (AA) has launched a logbook plug-in for Microsoft Outlook that makes filling in last-minute tax claims for vehicle use a little easier.
The plug-in, which only works in the Windows version of Outlook, allows users to make use of the application’s calendaring data to calculate distances travelled.
According to the AA, many people who submit vehicle claims use Outlook to manage their business calendars. The AA Logbook uses Outlook calendar entries in conjunction with Google Maps to calculate distances travelled.
The plug-in prompts users to set up a personal profile, which includes the their tax number and vehicle details.
They can then add a list of their most visited client destinations, which the software uses to calculate distances.
When a calendar entry is added to Outlook, the user is prompted to “track the trip”.
When compiling the logbook for tax purposes, the software creates a summary of the data that can be exported. The South African Revenue Service-compliant reports can then be submitted along with the tax return.
The plug-in can be used retrospectively to calculate mileage details for business trips. However, for someone forced to take a detour — as often happens in busy cities — this app is not able to calculate the deviations.
The AA Logbook software can capture data for up to three vehicles and is also available to non-AA members. The software works with Outlook 2007 and later. The AA Logbook retails for R249/year and AA members are eligible for a 20% discount.
Those interested in a GPS tracking system for tax purposes may want to consider alternatives that provide more flexibility. The Little Logbook is a GPS tracker that, for R900, tracks drivers’ routes automatically. There is also the GPS Logbook, which retails for the same price. Neither requires a subscription. — © 2014 NewsCentral Media
