There are two kinds of office move. The first is the one everyone imagines. Desks are in, the walls are freshly painted, the coffee is hot, and by 8am on Monday it is business as usual.

Then there is the one most people actually get. The movers are done. Everyone admires the new space. Laptops come out, and everything spins. Teams will not load. The phones never ring. Nobody has Wi-Fi except the person sitting next to the router. By 9am the whole office is on a mobile hotspot and somebody senior is shouting at IT.

A tad dramatic, but not far off. Businesses spend months planning a relocation and leave the thing the company actually runs on until last. It tends to surface when somebody asks for the Wi-Fi password.

The way we work changed. Most offices didn’t

Ten years ago, bad internet was an irritation. Now it stops the business. Your e-mail runs on Microsoft 365. Your files are in the cloud. Your phone system is VoIP. Accounting is online, the CRM is web-based, and the only thing in the building that still works without a connection is the coffee machine.

Without reliable connectivity an office is not merely disconnected. It is closed for business. Which is why you can no longer unplug on Friday, plug in on Monday and carry on as though nothing happened.

A newer building does not mean better connectivity

It is easy to assume that a modern-looking building has modern infrastructure behind it. Often it does not.

One office park might have several fibre providers competing for your business. Another a few kilometres away could have thin infrastructure and long installation lead times. The new space might need extra cabling, better Wi-Fi coverage or a different network design altogether, depending on how your teams work.

None of that shows up on the site visit. The boardroom looks good, the kitchen is bigger, the parking is easier. Nobody asks whether 40 people can join a Teams meeting without bringing the network down.

The most expensive part of a move is not the rent

It is the downtime. Every hour the business is not fully operational costs more than most people expect, and customers do not care that you are mid-move. They only know they are waiting longer than they should be.

Most of it could have been avoided with a few conversations before the lease was signed.

A move is a chance to fix what was already broken

Most businesses treat relocation as a copy-and-paste exercise. Same ISP, same router, same firewall, same voice system, same machines. The only thing that changes is the address.

If the business has grown, the technology probably needs to grow with it. Staff may have doubled since the last fibre upgrade. Wi-Fi complaints may have become so routine that everyone has stopped reporting them. The backup connection may exist only in somebody’s imagination.

A move is one of the few chances you get to design the environment from scratch, and to ask whether your connectivity is supporting the business or quietly holding it back.

Before you pick up the keys

The companies with the smoothest relocations are not the ones with the biggest IT budgets. They are the ones that plan. They check what connectivity is available before committing to a building. They think about Wi-Fi coverage while the office is still empty. They arrange backup connectivity before the first outage rather than after it. They test everything before anyone walks through the door.

Four questions worth answering before the trucks arrive: