Close Menu
TechCentralTechCentral

    Subscribe to the newsletter

    Get the best South African technology news and analysis delivered to your e-mail inbox every morning.

    Facebook X (Twitter) YouTube LinkedIn
    WhatsApp Facebook X (Twitter) LinkedIn YouTube
    TechCentralTechCentral
    • News

      The satellite broadband operators taking on Starlink

      9 July 2025

      Yaccarino out: Musk’s handpicked CEO quits X suddenly

      9 July 2025

      AI gold rush propels Nvidia to record $4-trillion market cap

      9 July 2025

      Price hike for .za domains

      9 July 2025

      China’s Temu ups ante with South African warehouse launch

      9 July 2025
    • World

      Cupertino vs Brussels: Apple challenges Big Tech crackdown

      7 July 2025

      Grammarly acquires e-mail start-up Superhuman

      1 July 2025

      Apple considers ditching its own AI in Siri overhaul

      1 July 2025

      Jony Ive’s first AI gadget could be … a pen

      30 June 2025

      Bumper orders for Xiaomi’s YU7 SUV heighten threat to Tesla

      27 June 2025
    • In-depth

      Siemens is battling Big Tech for AI supremacy in factories

      24 June 2025

      The algorithm will sing now: why musicians should be worried about AI

      20 June 2025

      Meta bets $72-billion on AI – and investors love it

      17 June 2025

      MultiChoice may unbundle SuperSport from DStv

      12 June 2025

      Grok promised bias-free chat. Then came the edits

      2 June 2025
    • TCS

      TCS | Connecting Saffas – Renier Lombard on The Lekker Network

      7 July 2025

      TechCentral Nexus S0E4: Takealot’s big Post Office jobs plan

      4 July 2025

      TCS | Tech, townships and tenacity: Spar’s plan to win with Spar2U

      3 July 2025

      TCS+ | First Distribution on the latest and greatest cloud technologies

      27 June 2025

      TCS+ | First Distribution on data governance in hybrid cloud environments

      27 June 2025
    • Opinion

      In defence of equity alternatives for BEE

      30 June 2025

      E-commerce in ICT distribution: enabler or disruptor?

      30 June 2025

      South Africa pioneered drone laws a decade ago – now it must catch up

      17 June 2025

      AI and the future of ICT distribution

      16 June 2025

      Singapore soared – why can’t we? Lessons South Africa refuses to learn

      13 June 2025
    • Company Hubs
      • Africa Data Centres
      • AfriGIS
      • Altron Digital Business
      • Altron Document Solutions
      • Altron Group
      • Arctic Wolf
      • AvertITD
      • Braintree
      • CallMiner
      • CambriLearn
      • CYBER1 Solutions
      • Digicloud Africa
      • Digimune
      • Domains.co.za
      • ESET
      • Euphoria Telecom
      • Incredible Business
      • iONLINE
      • Iris Network Systems
      • LSD Open
      • NEC XON
      • Network Platforms
      • Next DLP
      • Ovations
      • Paracon
      • Paratus
      • Q-KON
      • SevenC
      • SkyWire
      • Solid8 Technologies
      • Telit Cinterion
      • Tenable
      • Vertiv
      • Videri Digital
      • Wipro
      • Workday
    • Sections
      • AI and machine learning
      • Banking
      • Broadcasting and Media
      • Cloud services
      • Contact centres and CX
      • Cryptocurrencies
      • Education and skills
      • Electronics and hardware
      • Energy and sustainability
      • Enterprise software
      • Fintech
      • Information security
      • Internet and connectivity
      • Internet of Things
      • Investment
      • IT services
      • Lifestyle
      • Motoring
      • Public sector
      • Retail and e-commerce
      • Science
      • SMEs and start-ups
      • Social media
      • Talent and leadership
      • Telecoms
    • Events
    • Advertise
    TechCentralTechCentral
    Home » Company News » In this era of remote work, security starts with document access

    In this era of remote work, security starts with document access

    By Altron Document Solutions17 May 2021
    Twitter LinkedIn Facebook WhatsApp Email Telegram Copy Link
    News Alerts
    WhatsApp

    Cloud adoption continues to accelerate as businesses support remote working and work-from-home models, while enhancing workforce collaboration.

    As businesses realise the cost and operational advantages offered from the cloud deployment model, many will broaden their digital transformation strategies to access more on-demand computing capacity and unlock advanced capabilities from Industry 4.0 technologies such as artificial intelligence (AI), machine learning and the Internet of things (IoT).

    But as more people and machines begin accessing information via different platforms and devices, and reliance on cloud technologies spreads into almost every aspect of work life, organisations will need to bolster security around their data and documents.

    Security and control

    Maintaining security and retaining control over data in a remote working environment can become a complex proposition without the appropriate intelligent workplace service (IWS) in place.

    A cloud-based IWS, such as Xerox’s Intelligent Workplace Services, provides access permissions management, encryption and auditability, and removes the burden of performance monitoring, backups, security checks and disaster recovery tests.

    Creating digital workflows and security layers within a hosted enterprise content management system starts with a document management solution that effectively bridges the physical business environment with the digital.

    These solutions capture data and documents from multi-function printers, scanners and mobile devices, and automatically route assets to the cloud in archivable and retrievable digital formats for immediate sharing or review. During this process, document management solutions apply rules and metadata that classify documents as they are scanned and transferred to the hosted environment.

    Safe and streamlined

    This process not only makes it easier to integrate documents and streamlines workflows; it also creates opportunities to implement security and rules around access, sharing and editability.

    Applying these rules upfront simplifies security, especially in companies operating with geographically distributed workforces. Companies can easily apply multiple layers of security to content, records and information, while ensuring that only authorised users can access documents or data for which they have permissions.

    Administrators that are empowered to manage security from the cloud can restrict access to devices or features at the user or group level to control operational aspects such as document printing. They can also monitor app access from individual devices and track who uses specific features for tighter security.

    Lockdowns that empower

    Administrators will instantly receive an alert if users contravene any rules, while the system can automatically flag unauthorised printing and scanning to close any security gaps and identify ways to better enforce security policies.

    Administrators can then remotely enforce configured standards or apply updated rules via a Web-based portal to proactively respond to potential security threats.

    These security measures address regulatory compliance requirements around data protection and privacy with audit trails, which helps to maintain trust with customers and partners, and mitigates organisational risks.

    And, importantly, these security features ensure employees benefit from secure, on-the-go access to the content they need, when they need it, in the right format and with the most up-to-date information, while keeping the user experience simple with options for single sign-on capabilities that conveniently authenticate users across devices, platforms and systems.

    Ultimately, IWS capabilities ensure that businesses can empower their workforces to work more efficiently and collaboratively, without sacrificing security and information integrity.

    About Altron Document Solutions
    Altron Document Solutions (ADS) is Africa’s leading document management technology and services company, and the largest Xerox distributor in the world. It is the authorised Xerox distributor in 26 sub-Saharan African countries, offering the complete range of Xerox document equipment, software solutions and services. ADS forms part of JSE-listed Allied Electronics Corporation (Altron). For more information, please read the latest news about Altron Document Solutions or connect to the company via LinkedIn.

    About Xerox
    Xerox makes every day work better. We are a workplace technology company building and integrating software and hardware for enterprises large and small. As customers seek to manage information across digital and physical platforms, Xerox delivers a seamless, secure and sustainable experience. Whether inventing the copier, Ethernet, the laser printer and more, Xerox has long defined the modern work experience. Learn how that innovation continues at xerox.com.

    • This promoted content was paid for by the party concerned


    ADS Altron Altron Document Solutions Altron DS Xerox
    Subscribe to TechCentral Subscribe to TechCentral
    Share. Facebook Twitter LinkedIn WhatsApp Telegram Email Copy Link
    Previous ArticleCapture the candidate: Recruitment 2021
    Next Article Bitcoin hits three-month low as Musk drives investors to exit

    Related Posts

    Home affairs to roll out restaurant-style self-service kiosks

    6 July 2025

    The real edge in enterprise computing lies in strategic partnerships

    3 July 2025

    South African execs warn: AI projects stalling without strategy

    3 July 2025
    Company News

    Samsung unfolds the future with thinnest, lightest Galaxy Z Fold yet

    9 July 2025

    Huawei supercharges South African SMEs with over 20 new eKit products

    9 July 2025

    Webtonic cracks the talent code with AWS-powered TonicHub

    9 July 2025
    Opinion

    In defence of equity alternatives for BEE

    30 June 2025

    E-commerce in ICT distribution: enabler or disruptor?

    30 June 2025

    South Africa pioneered drone laws a decade ago – now it must catch up

    17 June 2025

    Subscribe to Updates

    Get the best South African technology news and analysis delivered to your e-mail inbox every morning.

    © 2009 - 2025 NewsCentral Media

    Type above and press Enter to search. Press Esc to cancel.