There’s never a good time to run out of toner, especially when you’re in the middle of a busy day at the office. Many Xerox printers will alert you when they’re running low. But it’s also helpful to know how you can check your toner levels at any time.

Knowing where to look will save you time and may even avert a crisis. Imagine the scenario: your boss has asked you to provide that report by the end of the day, or you need to convince a customer with an eye-catching presentation this afternoon. You need to know your printer is all set to print the last pages as beautifully as the first.

Check out these five methods to find out how much toner you have left:

1. Using the colour touch screen

The Xerox B and C Series and VersaLink printers and multifunction printers let you check your toner levels in just a couple of clicks. On the user interface, look for and select “Status/Supplies”, then, from the list select “Supplies”. The display will show the amount of toner available in each toner cartridge.

2. Using a Web browser

Most Xerox networked printers use a Web interface that allows you to check your toner levels online. Do this by entering the IP address of the printer into your Web browser. You can find the IP address on the top left of the device’s user interface.

After entering the IP address in your Web browser, click on “Status” to see your supplies report. This means you can check all networked printers right from where you sit, even if the printer is down the corridor or in another building.

3. Using your print driver

Some printers and MFPs have what are called “bi-directional print drivers”. This means they automatically display toner levels (and other functions) within the printer driver. So, for example, if you have a Xerox C235 Colour Multifunction Printer, you can hover over the row of icons in the lower right corner of the “Printing Options” tab and more details will appear on the screen.

To find this window, click on “Printer Properties” and then “Print Settings”.

4. Setting up e-mail alerts

To make things easier still – and for that extra peace of mind – you can set up an e-mail alert to tell you when toner is getting low. To configure your printer, go to your Web browser, enter your printer’s IP address and navigate to Settings > Device > Notifications > Email Alerts Setup.

This will open a dialogue box where you can specify who should receive e-mail alerts, plus a series of checkboxes and dropdown menus that allow you to choose the content of the e-mail.

5. Using the Xerox Print & Scan app

You can also view supply levels through the free desktop Xerox Print and Scan Experience app, which you can download from the Microsoft Store. Click on “Device Information” and see the list of toner levels on your printer.

About Altron Document Solutions
Altron Document Solutions (ADS) is Africa’s leading document management technology and services company, and the largest Xerox distributor in the world. It is the authorised Xerox distributor in 26 sub-Saharan African countries, offering the complete range of Xerox document equipment, software solutions and services. Altron Document Solutions forms part of JSE-listed Altron Limited.

About Xerox
Xerox Holdings makes every day work better. We are a workplace technology company building and integrating software and hardware for enterprises large and small. As customers seek to manage information across digital and physical platforms, Xerox delivers a seamless, secure and sustainable experience. Whether inventing the copier, Ethernet, the laser printer or more, Xerox has long defined the modern work experience. Learn how that innovation continues at xerox.com.